Rules for Naming University Email Accounts for Staff and Students

The General Directorate of Information Technology follows a special policy for naming email addresses and creating the university email ID for university members as follows:

The email ID consists of the first letter of the person's first name followed by the full last name. If the desired email ID is already taken by another person, the following steps are applied:

  • It is created in the format (first letter of the first name + first letter of the second name + full last name).
  • If still unavailable, it is created in the format (first letter of the first name + first letter of the second name + first letter of the third name + full last name).
  • If still unavailable, a sequential number starting from (1) is added to the last format until an available email ID is found.

For example, there are four persons:

  • First: Saleh Mohammed Ahmed Alzahrani will be assigned the university email ID Salzahrani@kau.edu.sa
  • Second: Salman Majed Ali Alzahrani will be assigned the university email ID Smalzahrani@kau.edu.sa
  • Third: Salman Mohammed Ali Alzahrani will be assigned the university email ID Smaalzahrani@kau.edu.sa
  • Fourth: Salman Mohammed Ahmed Alzahrani will be assigned the university email ID Smaalzahrani1@kau.edu.sa

The email ID consists of the first letter of the person's first name followed by the full last name. If multiple persons share the same email ID, a sequential number is automatically added (the sequential number is automatically generated if the ID is duplicated and cannot be removed).

For example, there are two persons:

  • First: Saleh Husain Alzahrani will be assigned the university email ID Salzahrani@stu.kau.edu.sa
  • Second: Salman Majed Alzahrani will be assigned the university email ID Salzahrani00124@stu.kau.edu.sa